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Our Strata Property Management Team, with a focus on providing professional support and guidance to our clients is looking for an energetic, highly motivated, and detail oriented individual who enjoys servicing client needs, being part of a team, and takes pride in their career to work in our fast paced office.

Administrative Assistant for Management Department

Job Description / Responsibilities:

  • Preparing correspondence, word processing and typing
  • Writing letters, documents, forms for manager approval
  • Creating and maintaining filing systems, data entry
  • Dealing with telephone calls, messages and email inquiries
  • Timely following-up with clients
  • Updating website and internal database
  • Obtaining quotes, ordering, arranging services
  • Receiving, organizing and sending out-going mail
  • Arranging meetings and appointments
  • Photo copying and printing various documents
  • Collecting, sorting, and coding invoices
  • Creating and updating spreadsheets in Excel
  • Providing additional administrative support and performing other duties as required

Experience / Education

  • Minimum two years experience within a high demanding and dynamic office setting
  • Business / Office Administration Certificate or Diploma

Requirements / Qualifications

  • Strong written & oral communication skills (English)
  • Proficient word processing and typing (50 wpm)
  • Computer knowledge including MS Office suite (Outlook, Word, Excel), Email, Internet
  • Time management skills, organizational skills, both analytical and problem solving, and the ability to work with confidential documents
  • Ability to manage multiple tasks, achieve deadlines under pressure  and handle emergencies
  • Punctual attendance and personable attitude with ability to work with people in a respectful and cooperative manor.
  • Maintain a well groomed and business like appearance